Your club should elect incoming officers for the coming Rotary year before December 31 of the current year. Each club secretary should receive a 2 or 3 part form from Rotary International by mail in the fall. This is to be filled out and returned to Rotary International after the club elections in December but no later than January 31.
Our district has a database that allows each of our clubs to do virtually of their record keeping on this one database. It automatically uploads changes to the Rotary International website, so it is “one stop shopping.” You can go to the database by clicking here.