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Welcome, Rotary District 6060 Club Secretaries to your own area of
our web site. We hope to provide all the information you need to complete
your assigned duties for your club. If you need answers you do NOT find
here, please email your Assistant Governor
for assistance.
General Attendance Rules: each member must
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attend or make up 60% of club regular meetings in each half of
the Rotary year.
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attend 60% of each club meeting he/she attends.
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attend at least 30% of the regular meetings of the member's own
club in each half of the Rotary year.
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make up for missing a meeting at any time within 14 days before
or after the usual time for that member's own club.
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Attendance requirements may be excused by action of the club board
of directors, if:
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the absence is caused by illness or a stay of more than two
weeks in a country with no Rotary clubs, so that the member is
physically unable to attend a regular meeting.
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an intended absence in a country with no Rotary clubs and the
member is unable to make up before or after the absence and the
request is made in writing to club secretary.
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the aggregate of the
member's years of age and years of membership in one or more clubs in
85 years or more, and that member has requested in writing to the club
secretary and the request has been approved by the club board.
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All clubs receive a statement from the district for
district dues annually. This should arrive in June and is due by
July 15th. The dues structure, as approved in the district assembly
on April 26, 2003 is $20 per member plus $140 per club.
The instructions for payment will be on the district
statement. Checks are to be payable to Rotary District 6060.
Review the club secretaries training material from Show Me
Rotary. This is a PowerPoint presentation used to create the slides shown
at Show Me Rotary. You will need PowerPoint to view these slides. You may
download a free PowerPoint viewer program from the link below.
The SAR usually arrives in June and December. It lists
all the members on your club's roster, according to Rotary International
records. It is very important to review all the information
carefully. Mailing address changes can be made. New members can be added to
the report. Members who have left the club need to be noted, and why they
left, i.e., death, moved, termination. Honorary
members can be designated. Extra subscriptions to The Rotarian can
be added on for school libraries or others you wish to share The Rotarian. After the report is changed and
updated, your club's international dues and subscription fees can be
totaled up and a check can be sent in along with the completed SAR to
Rotary International.
The June report is due by July 31 and the December report is due by
January 31.
Changes in Members
Use these forms to report new members, terminated
members, and change in data for existing members. These forms are used in
the months between the two SAR's to help keep district and RI records up
to date.
This will also help your new members and ones who move receive their
copies of The Rotarian.
Your club should elect it's new slate of officers for the
next Rotary year by December 31 of the current year. Rotary International
sends the club secretaries a 2 or 3 part form asking for the names and
contact information for these new officers. This form is to be completed
and submitted by December 31.
District 6060 has created their own form to submit your
club's new officers and several key committee chairpeople. You can submit
new officer and committee chair information online or use the paper
forms below. If you
can use the Adobe Acrobat version, you can fill this form out while on
your computer and then print an extra copy or two of your form. Please
send it to your Assistant Governor. It is also available below in
Microsoft Word format.
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